Friday, June 07, 2024


Record Keeping

The proper storage and keeping of pertinent records and documents of a Company is highly important. All too often these are either misplaced or stuffed in a drawer or box and forgotten.

Record keeping falls into different categories.

  • Important: Articles of Incorporation, Partnerships, Sole Proprietors or LLC's depending on the status of the business. Also Deeds, Titles, Licenses, Permits, Copyright & Trademark Registrations, Stocks, Bonds and or other important Financial Papers should be stored in a fireproof cabinet. If one is not available copies should be made and the originals stored off site. A further safe guard is cloud storage through a credible provider.
  • Necessary: Truck Logs, Ledgers, Bank Statements, Accounting Worksheets, Invoices (receivable or payable), Payroll and Inventory records should be properly filed and readily available when needed and kept up to date. These are the records you will need when it comes time to file your taxes or to operate your business on a daily basis.
  • Destroy: Sensitive correspondence, unsolicited credit card applications or other papers that may contain pertinent information about the Company should be shredded or destroyed in some manner.

Whether by File Cabinets, Cloud or Off-Site don't neglect proper Record Keeping.

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